Case Study II (Office – Shared Files)
Challenge:
This client called Organized Ofice Solutions to help organize their shared files in their office because:

1. Their employees were wasting so much time trying to find documents when they needed them
2. Because employees were afraid of losing documents, they would make a lot of extra copies and store them in their workspaces
3. Anytime they experienced turnover in their organization, it took a long time for their new employees to get up to speed and become productive
4. They were very concerned what would happen if they were audited

Solution:
Organized Office Solutions worked with this client to identify their goals. Here's what we did:

1. We implemented the network version of Paper Tiger software
2. We sorted through their files to determine what they no longer needed. During this process, we coached them on how to make these decisions
3. We converted their current files into Paper Tiger software and trained all employees on this software. This enabled each employee to search the paper files from their own computer and find any document in 5 seconds or less.

 

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